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Planning a corporate event is a daunting task. There are too many things involved that it’s almost impossible for everything to come together. From setting the dates to booking venues, finding vendors and suppliers, sourcing sponsors, advertising, and nailing down guests and invitees – it’s difficult to get everything organized.
To help ease the burden a little bit, we have a few tips for you.
When organizing corporate events, it is important that you have a clear view of the objectives of the event. What is expected to come out of hosting such an affair?
Corporate events can be organized for various reasons. It could be for a partnership between companies, launching a project, celebrating business milestones, charitable causes, etc.
By defining the objectives of the event, you can better layout plans for organizing the affair. Setting the objectives is the first part of planning corporate events. After that, you proceed to note down the requirements, and then go on with the next steps like searching venues and contacting vendors.
Scout Venues in Advance
One of the most important aspects in planning corporate events is the venue.
Always remember that great venues get booked fast. So, the moment you have your dates pinned down, make sure to start scouting for venues.
Booking your date and location half a year in advance is a good enough timeframe. It gives you plenty of time to plan and prepare.
When organizing corporate events, you need to get in touch with sponsors. These events are usually so big that one entity cannot manage to finance the entire thing. Contact businesses and institutions that will benefit from exposure to your event. They will most likely be willing to give sponsorships of some sort and help make your event possible.
Choose Your Vendors Wisely
A successful corporate event does not only depend on the organizers but on the vendors as well. It is important that you choose your vendors wisely.
From catering to promotion and advertising, accommodation, and every other aspect involved in the event – you need a reliable vendor. Look for providers that have experience in handling huge events similar to yours. Make sure they are credible, trustworthy, and reliable. Remember that in events such as these, one mishap can lead to a ripple of misfortune that might end up ruining the entire affair.
Similar to the venue, try to contact and pin down vendors as early as 6 months prior. Because just like the venues, vendors can get booked very quickly too. The last thing you want is to have very few options and not have a single decent vendor to choose from.
Limousine Service for Corporate Event
For corporate events where guests are coming from out of town, make sure to provide a reliable transport option.
While it’s not a requirement for the organizers to arrange the transportation for the guest, at least try to provide recommendations for transport services. For VIPs and guests who are new to the city, navigating the area throughout the course of the affair might be challenging. So, it’s only appropriate for them to hire a car service.
For corporate events, limousine services are the perfect option. Limousine service companies have experience servicing huge events as such, so you are sure that your guest will be well-taken cared of.
Unlike regular taxi services, limousine service providers have packages dedicated to corporate events. So, it is guaranteed that they can cater to the passengers’ every need during the event.
Check out Titanium Limousine’s Corporate Events Package here.